Meeting rooms play an influential role for many businesses. They foster idea brainstorming and development, teamwork and knowledge-sharing, and workplace organization and seamlessness. Having a functioning, up-to-date meeting space is key to maintaining strong collaboration and productivity.
With millennials playing significant roles at several companies, it is crucial to be sure meeting spaces are not stuck in the past. The incorporation of brainstorming tools, technology and innovative design can help make a business’ conference center more constructive and creative, leading to better ideas and happier employees.
Instead of having an office with scratchy carpeting and a PowerPoint projector, consider creating more of a relaxed, collaborative space, where workers can easily brainstorm and advance relationships with their peers. An open, more casual meeting center with snacks and couches, in addition to the ordinary desk-with-chairs set-up allows for more mingling and group work. Millennials work well in small groups, so it is important to give them an area in which to flourish.
Next, consider letting workers write on the walls of your meeting space! Nothing gets creative juices flowing like being able to draw big, colorful drawings and list ideas without boundaries. IdeaPaint is a new finishing that allows walls to be written on, erased clean, and used again. Perhaps, in the future, we will even have walls that record what one has created on them and send it directly to one’s computer.
Even though our walls can’t record what we write so far, our white boards can! There are new digital whiteboards that record everything you do, so not only can you go back and see your end product, but re-watch the entire process that lead you there so that your ideas can be refined and perfected.
Allowing employees to take a small “play break” in the middle of a meeting can also help inspire them. Millennials work better when they take mini breaks, so give them a moment to tinker with new technologies, play a brief game or even visit a new location via augmented reality. Often fresh ideas come when one is exposed to new scenery, so viewing a beach or forest via augmented reality would be an excellent method for one’s creativity to be renewed.
The development of hands-free voice-control speakers, such as Amazon Echo, allows for a more streamlined, uninterrupted meeting setting. Hands-free speakers can receive vocal commands, and then access both the surrounding environment and the Internet to find solutions. For example, a presenter can shave seconds off a meeting by asking the speaker to dim the lights instead of getting up to flick a switch prior to their presentation.
In addition, if specific information is needed during a meeting, employees can ask the speaker for answers instead of leaving whatever they currently have pulled up on their computer to search the web themselves. For example, one may inquire anything from the definition of a word to the description of a local business. In addition, the speaker can read articles and business reports out loud.
These speakers can also be asked to set a timer, keeping the meeting on schedule or even setting aside a 10-minute chunk of time for brainstorming. When a meeting has a set time length, workers are more likely to focus on the job at hand so that it can wrap up on schedule.
The Amazon Echo can also keep workers on task by memorizing, reciting and adding to a to-do list. In addition, it can e-mail the remaining items on the list to the meeting’s attendees when it is over. It can also remember your schedule and remind you of when somebody is next using your meeting space.
These speakers eliminate several forms of interruptions from meetings and therefore make a conference smoother, faster and ultimately more efficient. Perhaps, in the future, hands-free speakers will even be able to record meeting minutes.
Instead of featuring just one projector screen in your meeting space, consider hanging multiple screens, where information can be moved from one screen to another and several ideas can be presented, contrasted and compared at once. Everyone in the meeting should also be able to view the content on the screens on their personal devices, so that even the person sitting farthest away can still view all the materials.
Developments in technology also allow people to view the same thing, mark it up and drag it between screens whether they are in the same office or across the country. In addition, videoconferencing and file-sharing programs make remote collaboration much simpler.
Use creative design in your meeting room instead of a traditional office feel. Include many windows for natural sunlight and a pop of color to keep the space lively. You can even invest in smart glass technology, which transforms windows from transparent to opaque with the touch of a button.
A desk that can be adjusted into a standing desk is also a helpful touch for when employees are feeling sluggish. Standing helps keep people alert and has wonderful health benefits, especially after a long day of sitting.
Extend your brand’s story into your meeting space, whether it be through your color palette, a mission statement on the wall in bold font or an attractive branded display. This is essential because you never know when a client will end up in your conference room. In addition, it will ensure your workers know the brand by hart, teach corporate values and inspire employees.
For more tips on how to design or brand your corporate space, visit us at www.retailworksinc.com or follow us on social media!